EA / Office Manager - Fantastic team culture

• EA / Office Manager - Fantastic permanent opportunity to join a thriving business on their journey 
• Melbourne CBD office location - must be able to work in-office on a full-time basis initially
• Previous experience working in professional services or the legal sector a must 

 
The role:

An exciting opportunity has arisen for an experienced EA / Office Manager to join a highly regarded law firm in their Melbourne CBD office. 

In this hands-on role, you will provide EA support to the senior leadership team of 3, along with overall office mangement support for the wider, tight-knit team. 

You will be responsible for delivering high-quality, business-aligned administration support across the below areas: 

Executive Assistance - 70% of role 

• Managing diaries, coordinating meetings, and coordinating travel arrangements
• Assisting with the planning and coordination of client events
• Formatting, editing and collating client and internal documents
• Opening matters and preparing draft engagement documents
• Facilitating and supporting employee induction progress for new team members
• in Melbourne.
• Other tasks as directed by the Directors supported by this position
• Provide back-up support to other Executive Assistants in the team
• Participate in identifying and implementing continuous improvement initiatives

Office Management - 30% of role 

• Assisting with front of house and visitor experience - meeting and greeting visitors and booking/tidying meeting rooms
• Supporting interstate visits to the Melbourne
• Arranging and tidying up in-house catering for client meetings 
• Ordering and maintaining stationery and kitchen supplies
• Handling incoming and outgoing mail and courier services
• Organising Melbourne team functions including team lunches 
• Maintaining building access and security register and liaising with landlord on maintenance requests
• Providing basic IT and AV trouble shooting in consultation with the IT team

The successful candidate:

You are a seasoned EA / Office Manager with at least 5 years experience in a similar role. You will have worked in a professional services or legal environment and have a strong understanding of what a role of this nature requires, both practically and from an emotional intelligence standpoint: 

• Demonstrated EA experience in professional services environment - legal firm exposure highly regarded
• Excellent attention to detail and accuracy with high quality standard
• Client services mindset and strong team player
• Ability to handle competing demands and different work styles of the people supported by this position.
• A positive, can-do attitude with the passion and drive to ensure the office and team are looked after 
• Problem solver and demonstrates initiative
• Excellent communication skills – able to effectively and confidently communicate with a range of different people, including clients
• Experience handling sensitive and confidential information with discretion 

What’s on offer:

• A respected, high-calibre working environment with strong leadership.
• Autonomy and opportunity to lead meaningful people initiatives.
• Inclusive, collaborative and nationally connected workplace culture.

This is a rare and exciting permanent opportunity to join a thriving business within their field and join them on their journey long-term. If you would like to learn more, please APPLY NOW via the link below, or send your CV directly to chloebowditch@future-you.com.au and I will be in touch for a confidential conversation.