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An great opportunity exists for an accomplished and highly organised Executive Assistant to partner directly with VP-level at a leading enterprise currently undergoing significant growth and transformation. This is a role for a trusted professional who thrives in fast-paced, high-stakes environments.
The Executive Assistant will serve as a strategic extension of the VP, managing critical administrative functions while enabling focus, clarity, and impact across multiple priorities and stakeholders. The successful candidate will bring prior experience supporting senior executive leaders, navigating complex matrix environments, and working with a high degree of autonomy, adaptability, and discretion.
You are a high-performing Executive Assistant with the experience, confidence, and emotional intelligence to support at the most senior levels. You will bring:
EA to VP Level
- Posted10 November 2025
- Salary$120000 per annum
- LocationMacquarie Park
- Job type Permanent
- Discipline Business Support
- ReferenceBH-16834
Job description
- Executive Assistant to VP-level
- Office Based (Hybrid 4:1)
- Fast-moving enterprise environment
- Fantastic campus | great vibe
An great opportunity exists for an accomplished and highly organised Executive Assistant to partner directly with VP-level at a leading enterprise currently undergoing significant growth and transformation. This is a role for a trusted professional who thrives in fast-paced, high-stakes environments.
The Executive Assistant will serve as a strategic extension of the VP, managing critical administrative functions while enabling focus, clarity, and impact across multiple priorities and stakeholders. The successful candidate will bring prior experience supporting senior executive leaders, navigating complex matrix environments, and working with a high degree of autonomy, adaptability, and discretion.
- Executive Support: Provide seamless, proactive administrative support including complex diary and inbox management, travel coordination, expenses, and gate-keeping.
- Stakeholder Engagement: Act as a key point of contact on behalf of the VP, building strong relationships and engaging effectively with internal and external stakeholders at all levels, including Board, regulators, partners, and senior leaders.
- Meeting & Work-flow Management: Coordinate meetings, leadership forums, off-sites, and executive engagements – ensuring agendas, materials, briefings, and action items are well-prepared, tracked, and followed up.
- Prioritisation & Focus: Support the VP to manage competing demands, shifting priorities, and critical deliverables with clarity and focus.
- Confidentiality & Judgement: Handle sensitive information with the highest level of confidentiality and mature judgement, often acting as a sounding board and trusted advisor.
- Collaboration: Work closely with the broader EA network, and business unit leaders to ensure cohesion, consistency, and alignment across executive activity.
- Adaptability & Change Support: Operate with agility in a dynamic, changing environment, and helping to bring structure to ambiguity and calm to complexity.
You are a high-performing Executive Assistant with the experience, confidence, and emotional intelligence to support at the most senior levels. You will bring:
- Extensive experience supporting a C-suite, Ex-co, or senior executive in a large corporate or enterprise environment
- Outstanding organisational and time management skills
- Strong written and verbal communication – clear, direct, and professional
- Strong relationship and stakeholder management capability
- Discretion and maturity when handling sensitive information
- Comfort navigating complexity, shifting priorities, and ambiguity
- High proficiency with Microsoft Office, Teams, and digital collaboration tools
- Confident, composed, and professional in all interactions
- Approachable and people-oriented
- Agile and responsive in a fast-changing environment
- Pragmatic, solution-focused, and calm under pressure
- Discreet, loyal, and highly dependable
