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Executive Assistant

  • Highly respected and sophisticated player within financial services
  • Support the efficient running of a executive leader's office
  • CBD location
  • 12 month Maternity cover

 
Client Details
 
A large and respected Financial Services business, our client is known for transparency and integrity. This is an excellent environment to grow and nurture your administrative career whilst sharpening your knowledge.
 
Description

The Executive Assistant operates within guidelines determined by established organisational processes and procedures. The role exercises judgement when engaging in internal and external communications. The core responsibilities are as follows:
 
    • Anticipating the needs and requirements of the ED 
    • Maintaining good working relationships within the Division and wider organisation
    • Managing: 
      • Correspondence and enquiries 
      • Diaries (coordinating meetings, arranging travel, scheduling events)
      • Arrangements for ED review of reports and committee papers
      • Processing of Divisional monthly expenses
      • Preparation of meeting papers 
    • Coordinating Divisional off-sites and events
    • Drafting, editing and distributing correspondence, research and analysis, memos, presentations and meeting minutes when required
    • Understanding the Division (objectives, processes and relationships)
    • Looking for ways to improve the way we operate, and working with the administration and Executive teams to apply them. 
 
Profile
 
To be successful in this application, you will exude professionalism, rationality and competency. You will have:
  • At least three years experience supporting at board level within a large financial institution
  • A deep understanding of financial services
  • Tier one prioritisation and organisational skills to manage multiple and conflicting priorities. Evidence of this is welcomed.
  • Well developed technology skills, including experience in using travel, finance and file-tracking systems
  • Significant communication and negotiation skills for liaising, addressing enquiries and developing relationships with Senior Managers and staff
  • Demonstrated ability to undertake research and prepare draft short reports, schedules and plans
  • Proactive approach in obtaining and analysing information, and the ability to manage confidential and sensitive information
 
 

Contact details - Ashley Duffy - ashleyduffy@future-you.com.au