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EA/Admin Coordinator

  • Highly respected and sophisticated player within financial services
  • Support the efficient running of a General Manager's portfolio
  • WFH Flexibility
  • CBD location 

Client Details

A large and respected entity within the financial services arena, our client is highly regarded for their transparency and integrity. With People and Culture at the heart of business operations, this is an excellent environment to grow and nurture your administrative career whilst sharpening your knowledge within a regulatory environment. 

Description 

The Executive Assistant operates within guidelines determined by established organisational processes and procedures. The role exercises judgement when engaging in internal and external communications. The core responsibilities are as follows:

  • Handling correspondence and enquiries for the Insurance General Managers
  • Diary management, including coordinating meetings, arranging travel and scheduling events
  • Preparing and processing reports and committee papers, taking meeting minutes, setting agendas and forward planners  
  • Co-ordination of, and active contribution to off-sites and events
  • Inbox management, maintaining task lists, answering emails where appropriate and drafting responses
  • Assist with monthly expenses processing for the Insurance Branches and complete other ad hoc tasks at a branch level when required
  • Contribute to operational improvement initiatives across the broader Administration cohort
  • Assist and contribute to the strategic planning process, including involvement in strategic initiatives, preparing presentations, monitoring progress. 


Profile

To be successful in this application, you will exude professionalism, rationality and competency. You will have:

  • At least three years experience supporting at GM level within a large financial institution
  • A deep understanding of insurance services 
  • Tier one prioritisation and organisational skills to manage multiple and conflicting priorities. Evidence of this is welcomed. 
  • Well developed technology skills, including experience in using travel, finance and file-tracking systems
  • Significant communication and negotiation skills for liaising, addressing enquiries and developing relationships with Senior Managers and staff
  • Demonstrated ability to undertake research and prepare draft short reports, schedules and plans
  • Proactive approach in obtaining and analysing information, and the ability to manage confidential and sensitive information
Job Offer
  • Tier one, sophisticated business
  • Collaborative and nurturing organisation
  • High level support to senior leader
  • Immediate start for the right candidate