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EA to General Manager

  • Highly respected and sophisticated player within financial services
  • Support the efficient running of a General Manager's portfolio
  • 6 Month Assignment  
  • CBD location 

Client Details

A large and respected entity within the financial services arena, our client is highly regarded for their transparency and integrity. With People and Culture at the heart of business operations, this is an excellent environment to grow and nurture your administrative career whilst sharpening your knowledge within a regulatory environment. 

Description 

The Executive Assistant operates within guidelines determined by established organisational processes and procedures. The role exercises judgement when engaging in internal and external communications. The core responsibilities are as follows:


  • Coordinate GM's diaries and coordinate meeting papers/briefings
  • Coordinate all travel arrangements
  • Format all correspondence such as briefings, publications, presentations and committee papers for GM and team if required, review and sign-off in accordance with organisational guide
  • Event management: coordinate leadership team off-site meetings, town hall meetings, industry workshops and in-house functions (i.e. mid-year party)
  • Research, prepare and present information and reports for the GM, on diverse and sometimes complex issues, to support informed decision making and planning
  • Provide information and advice to the Executive team and other staff on organisational issues, processes and policies
  • Prepare, monitor and report on cost centre budgets for review, ensuring compliance with organisational standards and procedures
  • Investigate, obtain quotations and recommend sources of purchase materials and services and place orders in accordance with approved procedures
  • Develop/update, monitor, implement and evaluate administrative practices, systems and procedures
  • Contribute to projects to support the achievement of organisational objectives
  • Coordinate and manage a range of organisational projects on behalf of the team, including the preparation of reports, coordinating resources, maintaining project documentation and implementation and monitoring of plans
  • Liaise with relevant Managers to exchange information, seek clarification, address enquiries, build relationships and produce deliverables on specific projects
  • Demonstrate the utmost professionalism and tact when gate-keeping the office of the GM. Manage all relationships with assertiveness yet grace. 
  • Utilise the EA network and forge conducive relationships and contribute to best practice where possible.


Profile

To be successful in this application, you will exude professionalism, rationality and competency. You will have:


  • At least three years experience supporting at GM level within a large financial institution
  • A deep understanding of financial services 
  • Tier one prioritisation and organisational skills to manage multiple and conflicting priorities. Evidence of this is welcomed. 
  • Well developed technology skills, including experience in using travel, finance and file-tracking systems
  • Significant communication and negotiation skills for liaising, addressing enquiries and developing relationships with Senior Managers and staff
  • Demonstrated ability to undertake research and prepare draft short reports, schedules and plans
  • Proactive approach in obtaining and analysing information, and the ability to manage confidential and sensitive information


Job Offer

  • Tier one, sophisticated business
  • Collaborative and nurturing organisation
  • High level support to senior leader
  • Immediate start for the right candidate


Contact details - Brooke Colby - 0413 698 785