Receptionist/ Office Coordinator

An amazing opportunity has arisen to join a leading FMCG business in their Sydney Olympic Park Office on a 7 month contract, this role is an ASAP start so you need to be available immediately. Reporting to the HR Director, the Receptionist and Office Co-ordinator will provide general administrative support to head office team and be the face of the business for all external/internal visitors. 


Responsibilities

• Reception – Sending and receiving couriers; catering for internal meetings, birthdays and morning tea; purchasing items for staff events, farewells and meetings e.g. cards, gifts, supplies; site moderator for Concur expenses
• Accounts support – support AR on cheques and payments; support AP on finalising invoices in SAP, vendor set up, journal/lease car/e-tags
• Building maintenance – organising contractors for building maintenance e.g. cleaners, engineers, gardeners, waste removal
• OH&S – site contact for OH&S matters; co-ordinating activities to ensure compliance to legislation e.g. fire drills, training, alarm testing
• ICT & HR Support – setting up systems access, equipment, desk, mobile and swipe card for new starters; support with roll out of new systems or equipment for all employees
• Travel bookings and point of contact for travel agency, BCD, for approval and travel bookings; supporting with travel bookings for General Manager and Directors from time to time

About you

• 3-5 years professional experience in a previous commercial setting preferred
• Familiarity with MS Office (Powerpoint, Excel, Word),
• Strong verbal and written communication skills
• Exceptional customer service skills
• Strong team player with a clear focus on supporting multiple stakeholders in a dynamic and ambiguous environment
• Highly presentable & strong communicator, comfortable interacting with confidence across a wide range of stakeholders
•  High attention to detail
• Self motivated and proactive to deliver above expectations

The successful candidate will be a strong team player, demonstrating pro activeness and drive and able to work in a fast paced and dynamic environment.