Board Liaison and Board Administrator

  • Board Administrator / Liaison
  • Global business
  • Fixed Term contract

Client Details

A leading provider of valuable services within the financial services industry, our client is seeking to appoint a competent, experienced, polished and customer-centric Board Administrator into the team.


The Board Administrator will coordinate and support all activities relating to multiple high level boards within the organisation. The responsibilities are as follows: 

  • Act as primary point of liaison for Board communications and interactions; communicate any changes or developments to Board schedule accordingly
  • Coordinate and manage all logistics relevant to board and committee meetings
  • Manage and keep track of governance registers and the Board contact list 
  • Arrange and manage the induction process and education/engagement meetings for Board Directors
  • Adhere to established processes when attending to the preparation and distribution of Board papers, agendas, minutes etc
  • Assist with subsidiary Boards when required and update Board Services intranet as appropriate
  • Provide secretarial support to Company Secretary and broader team as required
  • Booking meeting rooms and arrange catering for meetings as required.
  • Ensuring agendas and actions are prepared and completed in relevance to current / ongoing business activities.
  • Communicating with Board of Directors (and their EAs where applicable) as required, assist with travel and accommodation arrangements and process expenses.
  • File documents with ASIC and other regulators as required.


To be successful in this application, you will have:
  • At least 3 years relevant board administration experience preferably within a large and global business
  • Strong written and verbal communication skills
  • Innate customer-centricity
  • A demonstrable track record supporting c-suite stakeholders
  • Advanced Microsoft Office skills (Word, PowerPoint and Excel)
  • Experience adhering to strict confidentiality clauses
  • Self-starter attributes and initiative
  • Video Conferencing experience and technical aptitude to troubleshoot any issues
  • Evidence of exceptional organisational and time management skills
  • Impeccable attention to detail

Job Offer

  • Immediate start
  • 15-month contract
  • Global brand
  • High performing and supportive team
  • Professional setting


Contact details - Ashley Duffy - 9195 2953