Assistant Company Secretary

  • Assistant Company Secretary 
  • Leading ASX Listed Organisation 
  • In-House Legal - CBD 

Client Details

An exciting opportunity has arisen to join a leading ASX listed organisation as Assistant Company Secretary.  This role reports into the General Counsel and Company Secretary and will entail supporting the board and corporate governance requirements for the company including ASIC lodgements, preparation and circulation of board agendas and papers, the development and maintenance of governance related company policies and procedures, annual renewal of corporate insurances, preparation of the corporate governance statement and directors’ report for the annual report, document management; working in a supportive company secretariat team.  




  • Assisting the Group Company Secretary with all company secretarial responsibilities for the company, including:
  • Coordination of all Board and Committee meetings; including issuing of calendar invitations, preparing agendas, liaising with directors and the business and compiling and distributing papers
  • Drafting of Board and Audit & Risk Committee papers in relation to governance and policy matters
  • Ensuring the efficient conduct of board and committee meetings, including drafting Board and Audit & Risk Committee minutes and circulating resolutions in a timely manner
  • Preparation of the Corporate Governance Statement and Directors’ Report for the Annual Report
  • Management of all lodgements with ASIC in a timely manner
  • Maintaining a register of directors’ interests and a register of advisers to assist directors and management with identification of conflicts of interest
  • Providing assistance with the implementation of policies and procedures, including providing training


Key Requirements: 

  • Degree qualified (Legal preferred but may not be practising) and a member of the Governance Institute of Australia
  • Ideally 3-5 years’ experience in supporting a board in a company secretary/governance function
  • Proven experience working with the board in a listed environment
  • Excellent communication and interpersonal skills
  • Ability to influence and build relationships at all levels
  • Possess the ability to manage conflicting deadlines 
  • Experience with Diligent or similar board paper platform is advantageous

Job Offer

This role offers a broad scope of company secretarial responsibilities, with the opportunity for development and to take on increasing responsibilities. It also offers the chance to work in a collegiate legal team within a flexible environment. 

To apply for this opportunity please click the apply now button below or contact Suzie Large on 0434 294 665