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EA to CEO

  • Executive Assistant to CEO  
  • An opportunity to thrive in a fast-paced and diversified role
  • Drive collaboration across the Senior Leadership Team
  • Using your extensive legal experience and prioritisation skills to appropriately gate-keep the office of CEO
Client Details

Our client is seeking to appoint an experienced Senior EA to support the CEO of a prestigious, tier one firm. This a punchy, fast-paced and diversified role for a candidate on top of their game in Professional Services. Recognised for having a collaborative and high performing culture, our client has an unrivalled brand in market and have a smooth remote on-boarding process in place that supports success and places emphasis on connection. 

Description 

This role will support a busy, high-performing, detail-orientated Chief Executive Officer with the following but not limited too:
  • Management of CEO's email, calendar, and schedule.
  • Filing and general administrative duties.
  • Organise correspondence (voice-mail, email, and postal mail) and relay messages promptly.
  • Identify, open, generate, maintain, label, update and close files (including e-files), according to task and Firm requirements. 
  • Organise couriers, conferences and functions, travel and accommodation, internal and external meetings (including room, car spaces, catering, invitations etc.).
  • Plan, forecast, and manage budgets, expenses, billing, and reporting.
  • Preparation and distribution of relevant documentation, including meeting agendas, agenda item papers, and run sheets.
  • Minute taking and following up action items, as appropriate.
  • Plan, monitor, and following up cyclical agenda items.
  • Administration of Partner meetings.
  • Plan, organise, and prepare quarterly staff briefings, including liaising with Firm departments for contributions.
  • Organise virtual meetings using video-conferencing software.
  • Manage ongoing and outstanding tasks for the National Managing Partner. 
  • Create and amend documents using version control and track changes. 
  • Work directly with internal clients, develop and maintain relationships, and assist with business development activities.
  • Manage various ongoing projects as required.
  • Assist with events and social functions.


Profile

To be successful in this application, you have:

  • Extensive experience in a similar role within either Professional Services or Legal Services
  • 5-7 years experience supporting at either CEO-level of Director level
  • Resilience. An ability to manage multiple personalities and exercise maturity to achieve outcomes. 
  • Diligence and a demonstrable track record working within a highly regulated and target driven environment. 
  • Tier one organisational skills. Evidence of managing multiple stakeholders to effectively drive agenda items forward. 
  • Strong communicator to act as gate-keepers on behalf of CEO. 
  • Present and engaged. CEO will value your opinion and have reasonable expectations that you are engaged.
  • Self-motivation with innate ability to tactfully manage up.
  • Accessibility.  Confident yet approachable.  

Applicants that don't have Professional Services/ Legal experience supporting at Director Level and above will not be considered. 


Job Offer

  • Reputable, successful and solid business
  • Support the highest of a global business
  • Diversification in the day to day role
  • An opportunity for someone to thrive in a fast-paced environment
  • Great salary package
  • A culture that is recognised in the market for being collaborative, supportive and high performing


 

Contact details - Ashley Duffy - 9195 2953