Personal Assistant/ Office Administrator

  • PA/Office Administrator
  • Part-time position - 3 x days per week
  • CBD location
  • Intimate working environment

Client Details

A small advisory service situated in Sydney's CBD, our client is seeking to appoint a competent PA/Office Administrator into the team on a part-time basis. 


The successful applicant will provide the Partner with PA, support ensuring the smooth and efficient running of his day whilst looking after the day-to-day office administration. The core responsibilities are as follows but not limited to:
  • Coordinate meetings
  • Diary Management
  • Travel Coordination (domestic and international)
  • Sorting and distribution of incoming/outgoing mail
  • Liaising with clients directly and indirectly; responding to telephone, email, face-to-face enquiries and drafting correspondence.
  • Review task-list priorities
  • Supplier invoices send to receipt bank / Xero Practice Manager
  • Scanning documents and document shredding in line with privacy policy
  • Draft Fee Proposals
  • Uploading information into Intello
  • Process annual Statements and company ASIC invoices
  • Manage Xero Subscriptions
  • Setup new client ledgers with standard chart of accounts for each entity type
  • Assist with preparation of client documents for signing, including annual compliance and Tax
  • Post lodgement; send notices of assessment
  • Social Media Management (i.e. LinkedIn)
  • Inputting data on clients profiles on CRM system

Our client offers an intimate working environment therefore it is important that applicants are comfortable with such an intimate environment. 

The ideal candidate will demonstrate:
  • Strong organisational skills and time management skills
  • An ability to work autonomously
  • An ability to problem solve and attention to detail
  • Excellent communication skills both verbal and written
  • An ability to multitask
  • Proficiency in MS Word, Excel & PowerPoint
  • Strong written and verbal communication skills

Job Offer
  • Part-time position - 3 x days per week
  • CBD location
  • Competitive salary package

Contact details - Ashley Duffy